Certificate tracking, with reminders that don’t give up
Record each gas safety record, EICR and EPC once. LieuTenant emails you before it’s due, keeps reminding you if it lapses, and shows the state of every home on one page.
LieuTenant with an example landlord’s homes. The names and figures are made up.
Compliance
The dates are easy to miss and expensive to get wrong
Each certificate runs on its own clock. Gas safety comes round every 12 months, the electrical report at least every 5 years and the EPC every 10. With more than one home, the dates stop lining up.
The consequences are serious. Councils can fine up to £30,000 for breaking the electrical safety rules, and breaking the gas safety rules is a criminal offence.
LieuTenant stores each certificate with its home and its expiry date, and does the remembering for you.
Everything with a date on it
- Gas, electrics and energy
- Gas safety, EICR and EPC for each home, or for each flat in a block.
- Reminders until it’s done
- Emails 30, 14, 7 and 1 day before the due date. If it lapses, a reminder every 7 days until the new one is uploaded.
- Tenancy papers checked
- Every tenancy is checked for an agreement and, if you took a deposit, a deposit protection certificate.
- Licences and insurance
- HMO licences, fire safety records, legionella risk assessments and insurance, each with its own expiry date.
- One compliance page
- Every home and certificate in one list, showing what has expired and what is due soon.
- Shared with tenants
- Tenants can see the current certificates in their login, so you’re not hunting for attachments.
Each flat, each certificate
One table per property, with a row for each unit, a column for each certificate and the date each one runs out.
Getting started
How it works
- 1
Add your homes
Single lets, HMOs and blocks. For a block, add each flat so its certificates are tracked separately.
- 2
Upload each certificate
Add the gas safety record, EICR and EPC with their dates, plus licences and insurance where you have them.
- 3
Get reminded
LieuTenant emails you ahead of every due date and flags anything expired on the property.
The rules, and what LieuTenant does
The main requirements for a let home in England. Each guide links to the law behind it.
- Gas safety check every 12 months
- Expiry date stored, with reminders before it’s due
- Electrical inspection at least every 5 years
- Expiry date stored, with reminders before it’s due
- EPC rated E or above
- Certificate and rating stored with its expiry date
- Deposit protected within 30 days
- Tenancies with a deposit but no protection certificate are flagged
- HMO licence where needed
- Licence stored with the house, with reminders before it expires
Questions
Which certificates does LieuTenant track?
Gas safety, EICR and EPC for each home or unit, plus HMO licences, fire safety, legionella and insurance for the property.
What if a certificate has already expired?
It shows as expired on the property and in the Properties list, and you keep getting a reminder every 7 days until a new one is added.
Who gets the reminders?
You do, at the email address on your account. You can choose which emails you get in your notification settings.
Does LieuTenant replace legal advice?
No. It keeps your records and dates in order. Our guides explain the rules and link to the law and GOV.UK.
Read the rules
- Landlord compliance checklist for EnglandEvery legal requirement for letting a home in England in one list: certificates, deposits, Right to Rent and licensing, with how often each is due.
- Gas safety certificates for landlordsHow often a landlord needs a gas safety check, who can do it, when tenants must get the record and how long to keep it. Plain English, with the law linked.
- EICR: electrical safety checks for landlordsElectrical safety rules for landlords in England: an inspection at least every 5 years, who gets the report, repairs within 28 days and fines up to £30,000.
- EPC rules for landlordsThe energy rules for letting a home in England: an EPC valid for 10 years, a minimum rating of E, exemptions, penalties and the plan for C by 2030.
- Legionella risk assessments for landlordsLandlords must assess the risk of legionella in a rented home’s water. Most can do it themselves, and no test certificate is needed. What to check.
Put every date in one place
Upload each certificate once. The reminders follow on their own.