End of Tenancy Checklist

Ensure the correct notice period was given (usually 1-2 months depending on tenancy terms). Keep written proof.

Confirm the exact date and time for key return. Put it in writing (email is fine).

You need this for deposit return correspondence and any future communications.

Remind the tenant the property should be returned in the condition recorded at check-in (fair wear and tear excepted).

Suggest they set up a Royal Mail redirect. You're not obliged to forward post.

Walk through the property with the tenant if possible. Compare against the inventory and check-in report. Take timestamped photos.

Record all meter readings and photograph them. These are needed to close utility accounts.

Account for all keys, fobs, garage remotes, and alarm codes issued at the start of the tenancy.

Test the boiler, oven, hob, extractor, washing machine, and any other included appliances.

Ensure all windows open and close properly, all doors lock, and there's no damage to frames or glazing.

If applicable, check the garden is in a reasonable condition. Note any damage to fences, sheds, or paths.

Look for damage beyond fair wear and tear: holes in walls, stained carpets, broken tiles, damaged worktops.

Compare check-in and check-out reports. You can only deduct for damage beyond fair wear and tear, cleaning, unpaid rent, or missing items.

Once agreed with the tenant, return the deposit (or the agreed amount minus deductions) promptly. Best practice is within 10 days.

If you can't agree on deductions, use the free dispute resolution service provided by your deposit protection scheme (DPS, TDS, or MyDeposits).

Contact gas, electricity, water, and council tax with the meter readings and end date. You become responsible for bills from the tenancy end date.

Council tax reverts to the landlord between tenancies. Inform the council of the vacancy to avoid the tenant being chased.

If the property will be empty, check your landlord insurance covers void periods. Some policies require notification after 30 days unoccupied.

Use the void period to address any maintenance issues, redecorate if needed, and prepare the property for re-letting.

If certificates are expiring soon, renew them during the void period before the next tenancy begins.

Keep copies of the tenancy agreement, inventory, check-in/out reports, deposit info, and Right to Rent documents for at least 12 months after the tenancy ends.